Privacy Policy

Legacy Four Enterprises, LLC, doing business as Legacy Four Events (“Legacy Four,” “we,” “us,” or “our”), respects your privacy. This Privacy Policy explains what information we collect when you visit our website, register for an event we manage, or work with us, and how we use, share, and protect it.

01Information We Collect

Information you give us

• Contact details such as your name, email address, phone number, organization, and mailing address.
• Event inquiry details such as event type, dates, attendance estimates, and anything you share about your vision.
• Registration details for events we manage, such as ticket type, session choices, dietary or accessibility needs you choose to share, travel and lodging details, and answers to custom registration questions set by the event host.
• Payment information, which is entered into and processed by our third-party payment processors. We do not store full card numbers on our systems.
• Communications you send us by email, phone, text message, chat, or social media.

Information collected automatically

• Device and usage data such as IP address, browser type, pages viewed, referring pages, and the date and time of your visit.
• Cookies, pixels, and similar technologies used to operate the site, remember preferences, measure performance, and understand how visitors use our pages.
• Virtual event data such as attendance, session participation, chat messages, polls, and questions submitted during a livestream or virtual event.

Information from others

When we manage registration on behalf of an event host, the host may share attendee information with us so we can provide registration, check-in, and attendee support. We may also receive information from vendors, venues, and partners involved in producing an event.

02How We Use Information

• To respond to inquiries, prepare proposals, and deliver our event planning, production, and registration services.
• To process registrations and payments, issue confirmations, badges, and reminders, and provide attendee support.
• To coordinate with venues, hotels, caterers, and other vendors needed to deliver an event.
• To stream, record, and host virtual and hybrid events.
• To send service messages and, where permitted, marketing about future events and offers. You can opt out of marketing at any time.
• To improve our website and services, prevent fraud, keep events safe, and comply with legal obligations.

03Text Messages & Email

If you provide your mobile number and consent, we may send text messages about your inquiry, registration, or event, such as confirmations, reminders, and day-of updates. Message frequency varies. Message and data rates may apply. Reply STOP to opt out at any time or HELP for help. Consent to receive text messages is not a condition of any purchase.

We do not sell, rent, or share mobile phone numbers or text messaging consent with third parties or affiliates for their own marketing purposes. Information may be shared with service providers who help us deliver messages, solely for that purpose.

Every marketing email includes an unsubscribe link. Service emails about an event you registered for may still be sent after you unsubscribe from marketing.

04How We Share Information

We do not sell your personal information. We share it only as described here:

• Event hosts. If you register for an event we manage, your registration details are shared with the organization hosting that event.
• Service providers. Companies that help us operate, such as website and CRM hosting, payment processing, email and text delivery, streaming platforms, and analytics, under obligations to protect your information.
• Event vendors. Venues, hotels, caterers, security, and production partners receive only what they need to serve you, such as a name for a badge or a dietary need for a meal count.
• Legal and safety. When required by law, to respond to legal process, or to protect the rights, property, or safety of attendees, our clients, Legacy Four, or others.
• Business transfers. In connection with a merger, acquisition, or sale of assets, subject to this Policy.

05Photography, Video & Recordings

Our events are often photographed, filmed, livestreamed, or recorded. By attending an in-person or virtual event, you understand that your image, voice, name, and comments made in public sessions or chats may be captured and used by Legacy Four and the event host for event delivery, recaps, and promotion. If you have a concern about being photographed or recorded, please let event staff know or contact us before the event and we will make reasonable efforts to accommodate you.

06Cookies & Analytics

We use cookies and similar technologies to run the site, remember your preferences, and understand how the site is used. You can control cookies through your browser settings. Blocking some cookies may affect how the site works. Some browsers send a “Do Not Track” signal. Because there is no common standard for these signals, our site does not currently respond to them, though we honor Global Privacy Control signals as an opt-out of sale or sharing where required by law.

07Your California Privacy Rights

If you are a California resident, the California Consumer Privacy Act, as amended by the California Privacy Rights Act, gives you the right to:

• Know what personal information we collect, use, and disclose, and request a copy of it.
• Request that we delete or correct personal information we hold about you, subject to legal exceptions.
• Opt out of the sale or sharing of personal information. We do not sell personal information.
• Limit the use of sensitive personal information. We use sensitive information, such as accessibility needs you choose to share, only to provide the services you request.
• Not be discriminated against for exercising these rights.

To make a request, email [email protected]. We will verify your request and respond within the time required by law. You may use an authorized agent to make a request on your behalf.

08Other Privacy Rights

Depending on where you live, you may have similar rights to access, correct, delete, or port your information, or to object to certain processing. Contact us and we will honor applicable rights. If you are located outside the United States, your information will be processed in the United States, where privacy laws may differ from those in your country.

09Data Retention & Security

We keep personal information only as long as needed for the purposes described in this Policy, including to deliver events, maintain business records, and meet legal, tax, and accounting obligations. We use reasonable administrative, technical, and physical safeguards to protect information. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

10Children’s Privacy

Our website is not directed to children under 13, and we do not knowingly collect personal information from children under 13 online. When an event includes minors, registration must be completed by a parent, guardian, or the hosting organization. If you believe a child has given us personal information, contact us and we will delete it.

11Third-Party Links & Platforms

Our site and events may link to or use third-party platforms such as streaming services, payment processors, hotels, and social media. Their privacy practices are governed by their own policies, and we encourage you to review them.

12Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the effective date above. Material changes will be highlighted on this page.

13Contact Us